When contracting this type of service, we emphasize the centralization and transparency of the procurement process by which you achieve a resource economy, access to a wide range of Argentine and international vendors, and closed monitoring of costs and pre-established deadlines.
All procurement stages are covered, from the definition of specific needs for each area, to estimates preparation, bidding and price negotiation, contracting, production follow-up, packaging and labeling control, delivery and installation at the final destination.
A Procurement Management Service is a key element. That is why our proposal covers the various application areas that all hospitality projects should address, whether they are new ventures or a refurbishment project. It will be required to purchase different elements, such as: furniture for rooms and public areas, fabrics for upholstery and drapery, bed linens, light fixtures, rugs, wall coverings, decoration accessories; and operative materials, such as service-ware, tableware, and uniforms, among others. To this end, and due to the wide range of tasks included in procurement management, a multiple-stage system comprising the tasks to be performed has been designed:
1. Establishment of the Procurement Schedule:
The deadlines required to comply with the guidelines will be established, with the purpose of achieving a successful procurement management, agreeing on deadlines for bidding, awarding and contracting the various vendors for every action area.
2. Global Budget Analysis:
Having quantified and identified all project items following the technical parameters set forth by the consignee and the professional, the preliminary Global Budget is drafted. Once it has been completed, it is reviewed by the contracting parties, establishing costs based on the expected quality. If costs were too high, alternatives will be analyzed to maintain the financial investment parameters.
3. Price Bidding:
Once the budget has been approved, and having all the information for the development, the documentation will be prepared, which shall be submitted to bidders as instructions. Bidders can be proposed both by the Consignee and the Procurement Agent, including local and international alternatives.
4. Negotiation and Contracting:
All bids are reviewed jointly with the Consignee, with the purpose of preserving transparency. Afterwards, and in accordance with pre-established guidelines, the best bidders, whether local or international, are awarded the project and contracted. The top priority is to seek a balance between quality and cost, without negatively affecting the future operation of the Hotel, given that a poor negotiation in the procurement management stage will result in inefficient hotel operation. In this process, advice is given on the guidelines and conditions that should be included in purchase orders to cover any unforeseen event.
5. Goods Production and Shipping:
Once the prototype has been approved, all goods are manufactured, respecting the standards required by the approved prototype. Several visits are made to the vendors' workshops to control the manufacturing process. At each check-up, a minute is drafted to record the process and executions. Thus, it is guaranteed that, at the time of shipping the goods contracted, their quality and finishing will be the ones agreed upon by contract.